ADVANCE CHECK REQUEST

1) What is an Advance Check Request Form?

An Advance Check Request Form is a document used to request a check beforea purchase or payment is made. It allows St. Jerome to pre-approve expenses, document the business purpose, and ensure proper accounting before funds are issued. The form records who is requesting the check, who it is payable to, the amount, the purpose, and the required approvals .

2) Do I need one?

You do need an Advance Check Request Form if:

• You need a check issued in advance of a purchase or event
• The payment must be made by SJCC rather than reimbursing you later
• The expense requires pre-approval, which must be submitted at least two (2) weeks before the “need by” date

Additionally, if the payment to a vendor will exceed $600 in one year, the vendor must submit a W-9 formbefore payment can be issued.

3) Who do I submit this to?

The completed form is submitted to Bookkeeping. It must also be approved by the appropriate authority before bookkeeping processes the request.

​Advance Check Request Form​​​